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Search-and-Destroy, or Search-and-Employ?


The characters are fresh, the scenes are full of tension, and the story has come to a satisfying resolution. One step remains before you declare: Done.

It’s that final check. You click on the little magnifying glass in the top right-hand corner of the page and search for over-used words. Your mission: to find and eliminate.

They’re the unnecessary qualifiers (started to, seemed to, for a moment), attempts to create urgency (all of a sudden, just then), common clichés, and personal pets.

“Personal pets” vary and thus can’t be found on a website. For me, they’re all those shrugs and nods and sighs – the lifting of shoulders and eyebrows, tightening of lips, dipping of chins, narrowing and widening of eyes – and any phrase that includes the word breath or pulse.

Your list may be different, but you have one. We all do.

Search and destroy. Grant no pardons. It will make your writing cleaner and more professional.

However, that may not always be the right strategy.

There are times when an often-used word or phrase might not be an over-used word or phrase – its frequency signaling, instead, a recurring motif with hidden possibilities.

For example: I discovered that I’d used the word hair much more often in my current manuscript than I’d thought. Instead of assuming that this was something to be fixed (meaning: get rid of it), I took another look at when and where the word appeared. Rarely was it simply descriptive. Rather, it always signified something. Hair pulled back or allowed to tumble freely. A lopsided haircut or a perfect French twist. Glittering highlights, indicating a change – and risk – for my bookworm protagonist.

I realized that hair played an evocative, symbolic role in my protagonist’s journey. Instead of eliminating or reducing references to hair, I decided to make them more intentional. Precisely because it was a highly-used word, hair could serve as a shorthand for important story elements that, in fact, had more power through a proxy like hair, instead of being explicitly named.

I wondered which of my other pets might offer a similar possibility. Could there be an untapped role for nod, shrug, gaze, stare, lift? Was there a way to view them as allies rather than weeds?

It struck me that shrug and nod – prime candidates for many search-and-destroy missions – are gestures that tend to occur during conversation, nonverbal indicators of one character’s response to another. They mean something.

Jane nodded. Again. “Why are you always agreeing with me?” Ellen snapped. “Instead of saying how you actually feel.”

Jane’s nod and Ellen’s response show us their relationship. The next time Jane nods, we’ll feel what Ellen feels, empathize, and be ready for something new to happen.

Dan shrugged. “No,” Carolyn said. “Don’t brush me off like that. Not this time.”

Dan’s shrug shows his indifference, revealing the power dynamic in the relationship. Carolyn’s response shows that she’s about to challenge that.

The scene requires Dan’s shrug; eliminating it would change or weaken the impact. But perhaps Dan can examine the edge of his cuff or mutter “whatever.” Or Carolyn can react to his shrug, even though it’s not on the page. “Stop doing that thing with your shoulder.” The gesture can – and should – remain, even if it’s not named. “Destroy” would be the wrong response.

So far so good, but what about those classic “search and destroy” words/phrases like totally, just, only, really, suddenly, started to, able to, and seem to?

Clearly, not every often-used word or phrase is a hidden gem. Some really do need to be used sparingly or eliminated altogether. A strict ban on suddenly, all at once, just then, seemed to, started to, and began to seldom has a down-side; the phrases nearly always make writing weaker rather than stronger. A good test is to take the words out and see if the sentence still works.

In other cases, the problem is simply excessive use. Unlike the deadweight of started to, these are perfectly good words (like shrug) whose “problem” is that they’re used too often, thus diluting or reversing their effect.

The solution is to find equivalents or near-equivalents; this creates not only variety but also nuance and precision. Try synonyms or related words and see how they affect the meaning of the passage.

Some words and phrases can go either way – best eliminated or best enhanced – depending on context. How can you decide?

One guideline is the presence of a specific referent. My personal demons – raised eyebrows, tightened lips, tilted heads – have proven useful when assigned specific roles, rather than used indiscriminately. If a tilted head is the signature trait of one particular character, or occurs only when a specific emotion is being conveyed (such as skepticism or doubt), then it becomes intentional rather than generic. The author is in control of the phrase, instead of the other way around.

Another guideline is the phrase’s capacity for evocative economy. Tightened lips can be a concise way to remind the reader of things she already knows about the character or the relationship among the characters. By using a phrase the reader is familiar with, an entire history is quickly evoked – without interrupting the story movement. The fact that the phrase has been used several times before is an asset, not a liability.

There are many other examples. The point is to examine words with high frequency in your manuscript to see which category they belong in: destroy or employ.

Identify the high-frequency words and phrases in your manuscript and ask yourself:

Which are dead weight and ought to go?

Which would deliver more punch and precision if variations were used?

Which have untapped evocative potential precisely because they recur?

About Barbara Linn Probst [2]

Barbara Linn Probst is a writer, blogger, former teacher and therapist, and “serious amateur” pianist living on an historic dirt road in New York’s Hudson Valley. Her debut novel QUEEN OF THE OWLS launched in April 2020 from She Writes Press--the story of a woman’s search for wholeness framed around the art and life of Georgia O’Keeffe. QUEEN OF THE OWLS has garnered stellar advance praise and will be the May 2020 selection for the Pulpwood Queens, a network of nearly 800 book clubs across the U.S. It was also named one of the most anticipated books of 2020 by Working Mother [3]. Her second novel is slated for publication in April 2021. Before switching to fiction, Barbara published two nonfiction books and more scholarly articles than she cares to remember. She’s proudest of WHEN THE LABELS DON’T FIT (Random House, 2008), a book to help parents raise, understand, and nurture out-of-the-box children. An out-of-the-box child herself, Barbara has a PhD in Clinical Social Work and worked for many years counseling, teaching, doing qualitative research, and advocating for people with mental and emotional challenges.